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E-Mail backups details

Good Morning
I am considering using Aomei backupper to archive my e-mails ( both outlook.com and plusnet) but am not sure about some of the details given in the appropiate tutorial.
Is it necessary to fill in details of each mailbox every time you do a backup or does the programme remember that and just needs a date and archive name added - like I do with Disc Backups?
Also the example shows the entry under Imap to be 'outlook.office365.com' and not 'outlook.com which is what I use.
Can I have some advice please?  (I'm not very computer-savvy, so basic language please).
Regards,
Roy.
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